Corporate Receptionist

Corporate Receptionist opportunity in the heart of the city, in a team of 2 Receptionists.

• Salary - £29,000 + fantastic benefits package and 25 days holiday
• Hours: Different shifts, either 7.30am-4.30pm or 8.30am-5.30pm Monday to Friday
• Location – London City.  Amazing offices, great culture!

Corporate Receptionist role:

• Meeting and greeting clients/visitors in a professional, friendly, and notifying the relevant staff member of their arrival
• Answering the phone, directing calls, emailing messages to staff
• Checking the company’s voicemail each morning, to ensure any messages to the company’s main office telephone number, have been taken and are actioned, as appropriate
• Booking meeting rooms via the company’s meeting room booking system
• Ensuring the meeting rooms are prepared with all the necessary equipment needed (AV equipment, notepads, pens and flip charts and projectors)
• Clearing/tidying the meeting rooms at the end of each meeting
• Ordering catering/lunches for meetings and events
• Ensuring the Reception area is tidy and presentable at all times
• Log any issues in the reception area or in the meeting rooms, with the Facilities team
• Assisting with events
• Managing the Reception’s inbox and responding to staff requests
• Ensuring all staff who arrive to the office to work on that day have booked a desk
• Issuing and recording any temporary staff access passes and sending reminders for their return
• Issuing new access passes for new starters
• Updating Excel spreadsheets
• Ordering office stationery and kitchen supplies and checking all invoices are correct
• Ordering couriers, notifying staff of deliveries to the office
• Distributing post to staff and ensuring any outgoing post is collected by 4pm
• Ordering taxis
• Liaising with the Building’s Ground Floor Reception team to notify them of expected visitors for that day
• Printing the daily desk report for the cleaners before they arrive at the end of each day

Corporate Receptionist profile:

• Have previous Receptionist experience
• Have excellent customer service, communication, and interpersonal skills
• Have a calm, confident and positive personality with a team player approach
• Have excellent attention to detail
• Have strong organisational skills, with the ability to take ownership of tasks and see them through from start to finish
• Have good problem-solving skills and be able to use their initiative
• Have good IT skills - Word, PowerPoint, Excel, and Outlook