EA to CEO & HR Director - 12 month FTC

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PA/Executive Assistant role at a leading global management consultancy firm to support the CEO and HR Director covering a 12-month maternity contract.

This is a fast paced and busy role with back-to-back diaries, highly confidential internal meetings and high volume international travel arrangements.

• Hybrid/Flexi working – 3 days working in the office and 2 days working from home.
• Great culture with fantastic modern offices
• City location
• Salary - £58,000-£59,000 + bonus and fantastic benefits 

Executive Assistant role:

• Extensive diary management - managing two very busy diaries resolving any conflicts and/or changing priorities arranging meetings, Zoom calls across multiple time zones
• Booking international travel arrangements flights accommodation, transfers, arranging visas
• Taking minutes/notes in highly confidential internal meetings, following up on actions
• Processing expenses using Concur
• Producing reports and mailing lists and pitch documents
• Updating the CRM system
• Producing PowerPoint presentations
• Liaising with clients and their Assistants
• Providing cover to other Assistants

Executive Assistant profile:

• Have previously worked as a PA or Executive Assistant supporting 1:1 or 1:2 senior level Executives/C-Suite/Heads of Department
• Ideally have worked as a PA or Executive Assistant in financial services or professional services
• Have previously managed very busy diaries
• Be able to commit to a 12-month contact
• Have experience of taking minutes or notes in meetings
• Be able to maintain high levels of confidentiality and discretion at all times
• Have excellent organisational, time management and multi-tasking skills
• Strong attention to detail
• Excellent communication and interpersonal skills with the confidence to liaise at all levels of the business
• Be a great team player with a positive, Can Do, flexible positive approach
• Be proactive with a positive, flexible and be calm under pressure
• Able to use your initiative
• Good MS Office – Word, Excel, PowerPoint, Outlook