Permanent - Mayfair, City of Westminster


EA/Office Manager required for Family Office in Mayfair - you will play a pivotal role in ensuring the smooth operation of their administrative functions. This position requires a proactive and detail-oriented individual who can handle a wide range of tasks with professionalism and discretion. From traditional EA tasks such as managing schedules and handling confidential information, to payroll and invoicing, you will be an integral part of a small, well looked after team.

  • 55k-60k + bonus
  • Prestigious Mayfair location
  • Fully office-based

EA Responsibilities:

  • Coordinate and manage the daily administrative tasks of the family office, including scheduling appointments, organising meetings, and maintaining records.
  • Provide personalised EA support to principal members of the family office, anticipating their needs and ensuring their requirements are met.
  • Assist with HR functions, such as coordinating interviews, and maintaining employee records.
  • Handle payroll tasks, including processing timesheets, calculating wages, and ensuring compliance with relevant regulations.
  • Manage invoicing processes, tracking payments, and resolving any billing issues.
  • Provide general support to the team as needed, including assisting with ad-hoc projects and tasks.
  • Assist with special projects and initiatives as needed, contributing your organisational and problem-solving skills to achieve successful outcomes.
  • Handle confidential information with the utmost discretion, maintaining privacy and confidentiality at all times.
  • Act as a liaison between the family office and external stakeholders, demonstrating professionalism and excellent communication skills in all interactions.

EA Requirements:

  • Strong academic background
  • Previous experience in a similar role, with varied experience.
  • Exceptional organisational skills and the ability to prioritise tasks effectively.
  • Strong attention to detail and accuracy, with the ability to maintain high standards of quality in all work.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Discretion and integrity, with a commitment to maintaining confidentiality and handling sensitive information appropriately.
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