Executive Assistant / Project Coordinator

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Exciting opportunity for an Executive Assistant/Project Coordinator to join a global Executive Search firm supporting two Partners on a 12-month contract.

• EA/Project Coordinator Salary £50,000 + fantastic benefits package
• Hybrid/Flexi working – 3 days in the office for the first 3 months (then 2-3 days in office depending on the needs of the Partners)
• West End, London
• Fast-paced environment 

Executive Assistant/Project Coordinator role:

Executive Assistant and project support to both Partners with their high-level Searches to find Financial Board members, CFOs etc for leading global businesses. You will be liaising with both their clients and senior level executive candidates (Board level/CFOs etc), so excellent communication skills are essential.  You must be able to work in a fast-paced environment.

• First point of contact with the Partners and their high profile clients and senior level executive candidates and their extended team (EAs, Hiring Managers, HR) 
• Assist the Partners with administration process for each of their searches, and keeping every step of the process on track ensuring they are moving the assignment/project forward 
• Monitor the candidate pipeline for each search and adjust the project plan accordingly 
• Diary management - arranging all meetings, MS Teams and/or Zoom call and interviews 
• Create, edit and format all client documents (proposals, job specifications, status documents) ensuring information is correct 
• Liaise with other departments internally Processing expenses for the Partners 
• Assist with billing and client invoicing, tracking receivables Updating the CRM system Producing PowerPoint presentations

Executive Assistant/Project Coordinator profile:

• Have previously worked as an Executive Assistant or PA or have project coordinator or project management experience 
• Have excellent organisational, multi-tasking and prioritising skills with the ability to meet deadlines set 
• Have excellent communication and interpersonal skills with the confidence to liaise at all levels 
• Have strong attention to detail 
• Be able to work in a fast-paced environment whilst remaining calm under pressure 
• Be a great team player 
• Discreet with understanding of importance of confidentiality 
• Have a positive, and flexible approach Good IT skills – Word, Excel, PowerPoint, Outlook